Projectmates
Construction program management software designed for project owners, particularly healthcare organizations, that manages the entire project lifecycle from planning through closeout with 100% digital bid management, real-time financial reporting, and integrated time tracking.
Last updated: 2026-03-18 19:51
Overview
Projectmates is an award-winning construction project management software designed specifically for project owners, with particular expertise in managing large-scale healthcare and institutional construction programs.
Healthcare Capital Planning
Projectmates' healthcare capital planning process streamlines the entire cycle, automatically ranking project requests based on customizable factors. The software provides essential tools for navigating healthcare regulations with audit trails, user permissions, and robust document control.
Project Lifecycle Management
Projectmates manages the complete construction project lifecycle:
Planning Phase:
- Capital planning and project request management
- Automated project prioritization
- Budget allocation and forecasting
- Feasibility studies documentation
Pre-Construction:
- 100% digital bid management from one location
- Request for Proposals (RFP) management
- Vendor qualification and selection
- Contract management
Construction Phase:
- RFIs (Requests for Information)
- Submittals tracking and approval
- Punch lists management
- ILSM (Interim Life Safety Measures) logs
- Infection control procedures
Financial Management:
- Real-time financial reports
- Integration with accounting software
- Budget vs. actual tracking
- Change order management
- Cost forecasting
Closeout:
- Final documentation collection
- As-built drawings management
- Warranty tracking
- Project archives
Time Tracking Features
While primarily focused on project management, Projectmates includes:
- Time allocation tracking by project phase
- Resource time logging
- Consultant and contractor time approval
- Integration with project costs
Healthcare-Specific Features
- ILSM compliance tracking
- Infection control procedure documentation
- Joint Commission readiness
- HIPAA-compliant data management
- Multi-facility program coordination
Notable Healthcare Clients
- Reading Hospital (Tower Health)
- UNC Health Care
- Stony Brook Medicine
- UT Southwestern (managing over $1 billion in projects)
- Midland Memorial Hospital
- Trilogy Health Services
Key Benefits for Owners
- Centralized data for all projects
- Real-time push notifications for pending approvals
- Quick, secure, and efficient access to documentation
- Reduced project delays through streamlined workflows
- Better budget control and cost management
- Improved regulatory compliance
Collaboration Features
- Owner, architect, contractor, and vendor portals
- Real-time document sharing
- Automated notifications and reminders
- Digital approval workflows
- Communication tracking and audit trails
Integration Capabilities
- Accounting software integration
- Email systems
- Document management systems
- Building Information Modeling (BIM) platforms
Ideal For
- Healthcare systems with major construction programs
- Universities and educational institutions
- Government agencies
- Corporate owner organizations
- Construction program managers
- Facilities departments managing multiple projects
Pricing
Projectmates offers custom pricing based on organization size, number of projects, and required modules.
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