Motion AI Task Manager

Overview

Motion's AI Task Manager automatically plans your day with your most important tasks, re-optimizing schedules hundreds of times a day based on hundreds of thousands of datapoints including deadlines, priorities, and dependencies.

Features

Auto-Scheduling

• Automatically builds your daily schedule with tasks slotted into available time windows
• Re-optimizes schedules hundreds of times a day as conditions change
• Custom time windows for tasks to ensure deadlines are met
• Surfaces the single most important task each hour
• Instantly reshuffles plans when interruptions occur

Deadline Management (Do Date vs Due Date)

• Converts due dates into actionable daily plans
• Proactively warns when tasks are at-risk of missing deadlines (days, weeks, or months in advance)
• Live updates on every task and project status
• Shows exactly when overdue tasks are rescheduled

Project Visibility

• Flags at-risk tasks early to address potential delays
• Immediately highlights bottlenecks and blockers
• Tracks what team members are working on and where attention is needed

Task Customization

• Filter and sort tasks by custom labels, blockers, priority, or dependencies
• Custom templates for repetitive tasks
• Recurring task creation (daily, weekly, monthly, quarterly) with automatic calendar blocking
• Task assignment and sharing with colleagues, clients, or partners
• Centralized view of comments, files, and updates per task

Dynamic Adjustments

• Intelligent schedule reshuffling when tasks exceed expected duration
• Quick deadline adjustments, overtime requests, and task reassignment

Integrations

Integrates with Zapier, Zoom, Google Meet, Gmail, Outlook, Siri, HubSpot, Salesforce, Teams, Slack, and hundreds more tools.

Pricing

Starts with a free trial. Subscription-based pricing available through Motion.