ClickTime Integrated Expense Tracking

Overview

ClickTime's integrated expense tracking allows team members to log project-related expenses directly within the time tracking platform. This unified approach ensures all project costs—both labor and materials—are captured in one system.

Key Features

Expense Entry: Log expenses against any tracked project or task

Receipt Capture: Attach receipt images via mobile app

Category Management: Organize expenses by type (travel, meals, materials, etc.)

Approval Workflow: Route expenses for manager review and approval

Reimbursement: Track which expenses need employee reimbursement

Mobile Capability

ClickTime Mobile for iPhone and Android:

• Capture expenses on-the-go
• Take receipt photos immediately
• Log expenses from any location
• Works offline with sync when connected

Benefits of Integration

Single Platform: No separate expense reporting tool needed

Complete Project Costs: Time + expenses = total project cost

Unified Reporting: See all project costs together

Simplified Billing: Bill clients for both time and expenses from one system

Better Profitability Analysis: Understand true all-in project costs

Workflow

1. Employee incurs project expense
2. Logs expense in ClickTime (same place they track time)
3. Attaches receipt
4. Submits for approval
5. Manager reviews and approves
6. Finance processes reimbursement
7. Expense allocated to project budget

Use Cases

Consulting: Track both billable hours and client expenses

Field Services: Capture materials and travel costs per job

Professional Services: Complete project costing including expenses

Agencies: Bill clients for production costs plus labor

The integration eliminates data silos and provides complete financial visibility into project performance.