TSheets (QuickBooks Time)

Overview

TSheets, now operating as QuickBooks Time following Intuit's $340 million acquisition in 2017, is a leading cloud-based time tracking solution designed for businesses with mobile and field workforces. The platform specializes in GPS-enabled time tracking, scheduling, and seamless integration with QuickBooks accounting software.

History

Founded in 2006, TSheets grew to become one of the most popular time tracking solutions for small to medium-sized businesses before being acquired by Intuit for $340 million in December 2017. The acquisition was one of the largest in the time tracking software industry and demonstrated the strategic value of mobile workforce management.

Key Features

Time Tracking

• Mobile app for iOS and Android with one-tap clock in/out
• GPS location capture at each time punch
• Kiosk mode for shared device time clocking
• Browser-based web clock
• SMS/text message time tracking
• Photo time stamps for verification
• Offline mode with automatic sync

GPS & Geofencing

• Real-time GPS tracking of field employees
• Geofence creation around job sites
• Automatic alerts when employees clock in outside designated areas
• GPS breadcrumb trails showing movement throughout day
• Who's Working Now map view

Scheduling

• Drag-and-drop schedule creation
• Shift templates for recurring schedules
• Mobile schedule access for employees
• Shift reminders and notifications
• Availability management
• Schedule vs. actual time worked comparison

Job Costing

• Track time by customer, job, and task
• Service items and cost codes
• Real-time project profitability insights
• Equipment time tracking
• Multi-level job hierarchy support

QuickBooks Integration

• Direct sync with QuickBooks Online and Desktop
• Automatic timesheet to payroll transfer
• Job costing data flows to QuickBooks projects
• Invoicing based on tracked billable hours
• Eliminates double data entry

Payroll & Compliance

• PTO accrual tracking
• Overtime calculations (state-specific rules)
• Break compliance enforcement
• Department and class tracking
• Certified payroll reports (Davis-Bacon)
• Integration with major payroll providers

Mobile App Capabilities

The QuickBooks Time mobile app enables:

• Biometric authentication (fingerprint/Face ID)
• Photo capture at clock in/out
• Job and task selection on the go
• Break tracking
• Notes and tags for time entries
• Real-time manager approvals
• Push notifications

Industry Applications

Construction

• Track crew time by job site
• Equipment hour tracking
• Prevailing wage compliance
• Certified payroll reporting

Field Services

• HVAC, plumbing, electrical contractors
• Route optimization with time tracking
• Service call time documentation
• Customer job histories

Restaurants & Hospitality

• Tip tracking and reporting
• Break compliance for hourly workers
• Shift scheduling
• Labor cost percentage monitoring

Professional Services

• Billable hours by client and project
• Time tracking for remote teams
• Project budgeting and tracking
• Invoicing integration

Reporting & Analytics

• Who's Working Now real-time dashboard
• Timecard reports (detailed and summary)
• Project/job reports
• PTO balance reports
• Overtime reports
• GPS tracking reports
• Custom report builder
• Export to Excel, PDF, CSV

Integrations

Beyond QuickBooks, TSheets/QuickBooks Time integrates with:

• ADP, Paychex, Gusto (payroll)
• Xero, Sage (accounting)
• ServiceTitan, Housecall Pro (field service)
• Zapier for custom integrations
• Various project management tools

Pricing

QuickBooks Time pricing (as of 2026):

• Premium: $20/month base + $10/user/month
• Elite: $40/month base + $15/user/month (includes scheduling and advanced features)
• 30-day free trial available
• Discounts for annual billing

Unique Selling Points

1. QuickBooks Integration: Deepest integration with QuickBooks ecosystem
2. Mobile-First Design: Built for on-the-go workforce from the ground up
3. GPS Tracking: Industry-leading location verification
4. Ease of Use: Consistently rated for intuitive interface
5. Customer Support: 24/7 support with high satisfaction ratings
6. Scalability: Works for 1 employee to 1,000+ employees

Awards & Recognition

• Capterra Best Value for Time Tracking Software
• G2 Leader in Time Tracking Software
• PCMag Editors' Choice
• Software Advice FrontRunners for Time Tracking

Transition from TSheets to QuickBooks Time

Following the Intuit acquisition:

• Product functionality remained largely the same
• Branding gradually shifted to QuickBooks Time
• Deeper integration with QuickBooks ecosystem
• Existing TSheets customers grandfathered into new branding
• Mobile apps rebranded but core features preserved

Best For

• Businesses already using QuickBooks
• Companies with mobile or field workforces
• Industries requiring GPS verification
• Organizations needing job costing
• Teams requiring overtime compliance
• Contractors needing certified payroll

Limitations

• Pricing can add up quickly for larger teams
• Full feature set requires Elite plan
• Some advanced features only available with QuickBooks Online
• GPS tracking may drain mobile battery
• Learning curve for all advanced features

2026 Updates

Recent enhancements include:

• AI-powered timesheet anomaly detection
• Enhanced geofencing with smart boundaries
• Improved offline functionality
• Advanced scheduling optimization
• Enhanced mobile app performance
• Expanded integration marketplace