Todoist
Popular task management app with clean interface and powerful features for organizing tasks, projects, and priorities. Supports natural language input, recurring tasks, project templates, and productivity tracking to help individuals and teams manage to-do lists effectively.
Last updated: 2026-03-18 18:45
Overview
Todoist is one of the world's most popular task management applications, known for its clean design, powerful features, and cross-platform availability. It helps individuals and teams organize tasks, set priorities, track projects, and build productive habits through its intuitive interface and smart features.
Core Features
Task Management
- Quick task capture
- Natural language input ("tomorrow at 3pm")
- Subtasks and sub-projects
- Task notes and attachments
- Comments and collaboration
- Task templates
- Recurring tasks with advanced patterns
Organization
- Project hierarchies
- Sections within projects
- Color-coded projects
- Labels for flexible categorization
- Filters for custom views
- Favorites and pinning
Prioritization
- Four priority levels
- Today and Upcoming views
- Custom filters for priorities
- Visual priority indicators
- P1-P4 system
Scheduling
- Due dates and times
- Recurring schedules
- Natural language dates
- Calendar view
- Time zone support
Productivity Features
Karma & Streaks
- Points for completing tasks
- Daily and weekly streaks
- Productivity trends
- Gamification elements
- Motivation through progress
Goals
- Daily and weekly goals
- Goal progress tracking
- Completion statistics
- Historical performance
Templates
- Project templates
- Quick project setup
- Common workflows
- Share templates
Collaboration
- Shared projects
- Task assignment
- Comments and discussions
- File attachments
- Activity history
- Real-time sync
- Team workspaces
Integration
Native Integrations
- Gmail
- Google Calendar
- Outlook
- Slack
- Zapier (5000+ apps)
- Amazon Alexa
- Google Assistant
Platform Availability
- Web browser
- Windows desktop
- macOS desktop
- iOS (iPhone, iPad, Apple Watch)
- Android
- Browser extensions
Advanced Features
Filters
- Custom query language
- Combine multiple criteria
- Save frequently used filters
- Share filters with team
Labels
- Flexible categorization
- Multiple labels per task
- Color-coded
- Quick filtering
Sections
- Organize tasks within projects
- Visual separation
- Collapsible
- Drag and drop reordering
Use Cases
Personal Productivity
- Daily task lists
- Goal tracking
- Habit building
- Project management
- GTD implementation
Team Collaboration
- Shared projects
- Task delegation
- Team coordination
- Project tracking
Specific Workflows
- Content planning
- Event organization
- Study schedules
- Home improvement projects
- Travel planning
Pricing
Free:
- 5 active projects
- 5 collaborators
- Basic features
Pro:
- 300 active projects
- 25 collaborators
- Reminders
- Labels & filters
- Comments & file uploads
Business:
- 500 active projects
- 50 collaborators
- Team billing
- Admin tools
- Priority support
Comparison to Alternatives
vs Things 3
- Todoist: Cross-platform, cheaper, collaboration
- Things: Mac/iOS only, more polished, no collaboration
vs Microsoft To Do
- Todoist: More powerful, better features
- To Do: Free, Microsoft ecosystem integration
vs Notion
- Todoist: Focused on tasks, faster, simpler
- Notion: More flexible, database-driven, heavier
Best Practices
Inbox Zero
- Capture everything
- Process inbox regularly
- Organize into projects
- Clear to zero daily
Priority Management
- Reserve P1 for truly urgent
- Most tasks should be P4
- Use sparingly for impact
Project Organization
- Life areas as top-level projects
- Specific projects within areas
- Use sections for phases
- Archive completed projects
Ideal For
Individuals seeking powerful task management, teams needing shared project lists, GTD practitioners, people wanting cross-platform sync, students organizing coursework, professionals managing multiple projects, and anyone preferring clean, focused task management.
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