Time Tracking Reports

Standard Reports

Utilization Report

• Billable hours / total hours by person
• Team averages
• Trends over time
• Benchmark against targets (70-80%)

Project Profitability

• Revenue vs. labor cost per project
• Margin percentages
• Ranking by profitability
• Identifies winners and losers

Client Summary

• Total hours per client
• Revenue generated
• Profitability by client
• Client ranking

Timesheet Status

• Submitted vs. pending
• Approval bottlenecks
• Late submissions
• Missing entries

Budget Variance

• Estimated vs. actual hours
• Over/under budget projects
• Forecasted completion
• Trend analysis

Employee Productivity

• Hours logged per person
• Billable vs. non-billable ratio
• Project allocation
• Overtime patterns

Revenue Forecast

• Unbilled hours × rates
• Projected monthly revenue
• Pipeline analysis
• Cash flow planning

Custom Reports

Filter Dimensions

• Date range
• Client/project
• Team/department
• Billable status
• Tags/categories
• Employee/role

Metrics Available

• Hours (total, billable, non-billable)
• Revenue (billed, projected)
• Costs (labor, overhead)
• Profit/margin
• Utilization rate
• Budget variance

Visualizations

• Bar/column charts
• Line charts (trends)
• Pie charts (breakdowns)
• Tables (detailed data)
• Gauges (KPIs)
• Heat maps (capacity)

Report Scheduling

Automated Delivery

• Daily: Timesheet compliance
• Weekly: Team utilization
• Bi-weekly: Client summaries
• Monthly: Financial close reports

Distribution

• Email PDF attachments
• Slack/Teams notifications
• Dashboard links
• API data feeds

Use Cases

Monday Morning Review

Manager receives weekly team utilization report:

• Identifies underutilized team members
• Reallocates to busy projects
• Balances workload

Month-End Billing

Finance receives unbilled hours report:

• Generates invoices
• Ensures nothing missed
• Forecasts revenue

Quarterly Business Review

Executives review profitability trends:

• Identify most profitable services
• Adjust pricing strategy
• Make hiring decisions

Export Formats

• PDF: Professional presentation
• Excel: Further analysis
• CSV: Data import
• JSON: API integration
• Google Sheets: Collaboration

Tools with Strong Reporting

• Scoro: Advanced analytics
• Productive.io: Real-time dashboards
• BigTime: Enterprise reporting
• Harvest: Simple, clean reports
• Timely: AI-powered insights

Best Practices

1. Start Simple: Core reports first
2. Schedule Automation: Don't manually run weekly
3. Act on Insights: Reports without action waste time
4. Customize for Audience: Executives vs. managers need different views
5. Review Regularly: Monthly trend analysis