PlanYway Time Blocking
Visual time blocking application that transforms task lists into calendar schedules with drag-and-drop planning, integrating with Trello, Asana, and other project management tools to bridge the gap between task management and calendar execution.
Last updated: 2026-03-19 18:16
Overview
PlanYway is a visual time blocking application that helps users transform their task lists into executable calendar schedules. It bridges the gap between task management and calendar planning by integrating with popular project management tools while providing intuitive drag-and-drop time blocking capabilities.
Features
Visual Time Blocking
- Drag-and-Drop Interface: Move tasks directly onto calendar
- Timeline View: See entire day/week/month at a glance
- Color Coding: Visual categorization of different work types
- Flexible Blocks: Easily adjust duration and timing
- Multi-Calendar Support: View multiple calendars simultaneously
Integration Ecosystem
- Trello: Sync cards and boards
- Asana: Import tasks and projects
- Google Calendar: Two-way sync
- Outlook Calendar: Microsoft integration
- Other Tools: API for custom integrations
Task-to-Calendar Bridge
- Pull from Task Lists: Import tasks from connected tools
- Schedule on Calendar: Assign specific time blocks
- Status Sync: Updates flow back to source tool
- Deadline Awareness: Visual warnings for approaching deadlines
- Automatic Scheduling: AI suggestions for task placement
Planning Features
- Weekly Planning: Organize entire week visually
- Day Templates: Save and reuse common schedules
- Time Estimation: Add expected duration to tasks
- Buffer Time: Built-in padding between blocks
- Recurring Blocks: Automate routine scheduling
Team Collaboration
- Shared Calendars: Coordinate with team members
- Resource Visualization: See team capacity
- Meeting Scheduling: Find available times across team
- Workload Balancing: Distribute work fairly
Use Cases
Project Managers
- Transform project plans into daily schedules
- Balance multiple projects and priorities
- Coordinate team member availability
- Track project time allocation
Freelancers
- Schedule client work throughout week
- Balance billable and non-billable time
- Visualize workload and capacity
- Plan around meetings and deadlines
Teams Using Project Tools
- Bridge gap between Asana/Trello and calendar
- Turn tasks into concrete time commitments
- Improve estimation through tracking
- Maintain single source of truth
Benefits
Bridge Between Systems
- No more separate task list and calendar
- Tasks automatically become calendar events
- Single view of all commitments
- Reduced mental overhead
Visual Clarity
- See workload at a glance
- Identify over/under committed periods
- Spot scheduling conflicts easily
- Make informed planning decisions
Realistic Scheduling
- Forces time estimation for tasks
- Reveals true capacity vs. commitments
- Prevents overcommitment
- Improves work-life balance
Pricing
PlanYway offers tiered pricing:
- Free Plan: Basic features for individuals
- Personal: Around $5-10 per month
- Business: Team features and integrations
- Enterprise: Custom solutions for large organizations
Related Items
80/20 Calendar Rule for Time Blocking
Time blocking guideline suggesting only 80% of calendar should be scheduled, leaving 20% buffer for unexpected tasks, emergencies, and recovery. Prevents over-optimization and maintains scheduling flexibility.
Aftertone
AI-powered time blocking and task management app designed specifically for Mac users, offering intelligent scheduling, task automation, and calendar optimization to help professionals manage their time more effectively with native macOS design.
Balance Mode vs Hustle Mode - Morgen AI
Morgen's AI planner feature offers users choice between "balance mode" prioritizing sustainable scheduling and "hustle mode" maximizing task density, acknowledging different work style preferences.
FlowSavvy
AI-powered time blocking calendar that automatically schedules tasks based on deadlines, priorities, and available time, dynamically adjusting as your schedule changes throughout the day.