Easy Time Clock
Cloud-based employee time tracking system that is comprehensive, accurate, and affordable. Employees clock in and out using computers, mobile devices, or biometric readers with automatic report generation, digital approval workflows, and seamless integration capabilities.
Last updated: 2026-03-18 18:45
Overview
Easy Time Clock is a cloud-based time and attendance solution designed to simplify employee time tracking for businesses of all sizes. The platform offers flexible clock-in methods, automated reporting, and straightforward approval workflows, positioning itself as an affordable yet comprehensive alternative to complex enterprise systems.
How It Works (3 Simple Steps)
Step 1: Employees Clock In
Multiple options for time entry:
- Computer web browser
- Mobile app (iOS/Android)
- Tablet kiosk mode
- Biometric fingerprint reader
- RFID proximity badge
- Telephone (call-in system)
Step 2: Generate Reports
Automated timesheet creation:
- View totals by employee, department, or date range
- Edit time entries if needed
- Review for accuracy before approval
- Export to various formats (CSV, Excel, PDF)
Step 3: Approve Digitally
Streamlined approval process:
- Digital approval workflow
- Email notifications for pending timesheets
- Audit trail of approvals
- Direct export to payroll
Key Features
Flexible Time Tracking
- Web Clock: Clock in from any computer with internet access
- Mobile Apps: Native iOS and Android applications
- Biometric Readers: Fingerprint scanning to prevent buddy punching
- Proximity Cards: RFID badge tap for quick clock-in
- Kiosk Mode: Shared device for multiple employees
- GPS Tracking: Verify location for mobile clock-ins
Automated Calculations
- Automatic hour totals (daily, weekly, pay period)
- Overtime calculation based on configurable rules
- Break deductions (paid and unpaid)
- Rounding rules (to nearest 5, 10, or 15 minutes)
- Shift differentials and premium pay
- Holiday and PTO accruals
Reporting & Analytics
- Standard Reports: Hours by employee, department, project
- Custom Reports: Build reports for specific needs
- Real-Time Data: Live view of who's clocked in
- Exception Reports: Highlight missing punches, overtime, tardiness
- Export Options: Excel, CSV, PDF, QuickBooks format
Management Tools
- Employee Scheduling: Create and publish schedules
- PTO Management: Track vacation, sick leave, personal days
- Job Costing: Allocate time to projects or clients
- Department Tracking: Organize by business unit
- Notes & Flags: Add context to time entries
- Multi-Location Support: Manage employees across sites
Security & Access Control
- Role-Based Permissions: Control who can view/edit what
- Biometric Anti-Fraud: Prevent buddy punching
- Geofencing: Restrict where employees can clock in
- IP Restrictions: Limit access to approved networks
- Encrypted Data: Secure transmission and storage
- Audit Logs: Track all system changes
Integration
Payroll Systems
- QuickBooks (Online and Desktop)
- ADP
- Paychex
- Gusto
- Generic CSV/Excel export for any payroll provider
Accounting Software
- QuickBooks integration for job costing
- Export labor data for financial reporting
APIs
- RESTful API for custom integrations
- Webhooks for real-time data sync
- Third-party app connections via Zapier
Hardware Options
Biometric Time Clocks
- Fingerprint readers (various models)
- Facial recognition devices
- Hand geometry scanners
- USB or networked connectivity
Badge Readers
- RFID proximity card readers
- Barcode scanners
- Magnetic stripe readers
Tablets & Kiosks
- iPad/Android tablet with kiosk app
- Wall-mounted or desktop stands
- Shared device for multiple employees
Mobile Capabilities
Employee Mobile App
- Clock in/out with GPS verification
- View schedules and time cards
- Request time off
- Add notes to time entries
- Receive push notifications for schedule changes
Manager Mobile Access
- Approve timesheets on the go
- View real-time attendance
- Edit time entries
- Run reports from smartphone
- Manage schedule changes
Benefits
For Employees
- Multiple convenient clock-in options
- Real-time visibility into hours worked
- Easy time-off requests
- Access to schedules anytime
- Fair and accurate time tracking
For Managers
- Eliminate manual timesheet collection
- Real-time attendance visibility
- Quick identification of time tracking issues
- Streamlined approval process
- Better labor cost control
For Payroll
- Accurate time data eliminates errors
- Direct export to payroll systems
- Reduced processing time
- Audit trail for compliance
- Consistent data format
Compliance Support
- FLSA Compliance: Track exempt/non-exempt correctly
- Break Laws: Enforce required meal and rest breaks
- Overtime Rules: Automatically flag overtime violations
- Record Retention: Secure storage meeting legal requirements
- Audit Trails: Complete history for labor investigations
Pricing
Affordable cloud-based pricing model:
- Per-employee per-month subscription
- No long-term contracts required
- Free trial available
- Hardware purchases separate (optional)
- Includes customer support and updates
Pricing scales with features needed and number of employees.
Customer Support
- Phone support during business hours
- Email support
- Online knowledge base and tutorials
- Video training resources
- Implementation assistance
Ideal For
Small to medium-sized businesses, companies with hourly workforce, multi-location organizations, businesses seeking to eliminate paper timesheets, organizations needing basic to moderate complexity in time tracking, and teams requiring flexible clock-in options.
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