Overview

Deltek Costpoint Shop Floor Time is an enterprise time and attendance solution designed specifically for aerospace, defense, and government contractors. It provides comprehensive labor tracking that meets the stringent requirements of government contract accounting, including DCAA (Defense Contract Audit Agency) compliance.

Key Features

Government Contract Compliance

DCAA Compliance:

Meets Defense Contract Audit Agency requirements
Comprehensive audit trails
Proper segregation of duties
Timely recording of labor hours
Accurate cost allocation
Compliant record retention

FAR/DFARS Requirements:

Federal Acquisition Regulation compliance
Defense Federal Acquisition Regulation Supplement
Proper labor standards
Cost accounting standards

Project-Based Time Tracking

Charge Code Management:

Track time to specific contracts
Multiple charge codes per employee
Project, phase, and task tracking
Direct vs indirect labor classification
Overhead allocation

Multi-Level Projects:

Contract level
Program level
Task order level
Work breakdown structure (WBS) level

Shop Floor Data Collection

Multiple Collection Methods:

Badge swipe terminals
Barcode scanning
RFID readers
Web-based entry
Mobile devices
Kiosk terminals

Real-Time Capture:

Immediate labor posting
Real-time job costing
Current WIP visibility
Production tracking

Integration with Costpoint ERP

Seamless Integration:

Native part of Costpoint ecosystem
Real-time data synchronization
Single database architecture
Unified user interface
Consistent security model

Connected Modules:

Project management
Job costing
Payroll
Billing
General ledger

Industry-Specific Capabilities

Aerospace & Defense

Requirements:

Complex project structures
Multiple security levels
Classified work tracking
Export control compliance (ITAR)
Quality system integration

Features:

Security clearance tracking
Classified project segregation
Need-to-know enforcement
Export control validation

Government Contractors

Compliance Needs:

Cost-plus contract tracking
Fixed-price project management
Time-and-materials billing
Indirect rate calculations
Provisional billing

Capabilities:

Flexible billing structures
Automated rate calculations
Progress payment support
Retainage tracking

Time Collection Scenarios

Direct Labor

Time charged directly to government contracts:

Specific contract/project assignment
Traceable to deliverables
Billable to customer
Subject to contract terms

Indirect Labor

Time not directly chargeable:

General and Administrative (G&A)
Overhead pools
Fringe benefits
Training and development
Bid and proposal

Distributed Time Entry

Scenario: Engineer works on multiple projects in one day

Process:

Clock in for workday
Charge time to Project A (3 hours)
Switch to Project B (2.5 hours)
Charge to training (1 hour)
Administrative time (0.5 hours)
Clock out

System: Tracks all allocations, validates totals, posts to correct projects

Approval Workflows

Multi-Level Approval

Employee Review: Worker reviews and submits timesheet
Supervisor Approval: Direct manager approves hours
Project Manager Review: PM verifies charge codes
HR/Payroll Final: Final approval for payroll processing

Exception Handling

Automated Flags:

Overtime exceeding thresholds
Unapproved absences
Missing time entries
Invalid charge codes
Hours exceeding project budget

Resolution Process:

Notification to appropriate parties
Correction workflow
Audit trail of changes
Re-approval if needed

Reporting and Analytics

Compliance Reports

DCAA audit reports
Labor distribution reports
Indirect rate calculations
Cost pool analysis
Burden rate validation

Management Reports

Project labor summaries
Employee utilization
Labor variance analysis
Productivity metrics
Cost performance indices

Custom Reporting

Ad-hoc query tools
Report builder
Dashboard creation
Export to Excel/PDF
Scheduled report distribution

Security and Access Control

Role-Based Security

Roles:

Employee (time entry only)
Supervisor (approve subordinates)
Project Manager (project visibility)
HR/Payroll (all employee access)
System Administrator (configuration)

Data Security

Need-to-know access
Classified data protection
Audit logging
Encryption in transit and rest
Secure authentication

Mobile Capabilities

Mobile Time Entry

iOS and Android apps
Offline capability
GPS verification (optional)
Photo capture
Voice entry

Field Worker Support

Remote site time tracking
Travel time recording
Customer site validation
Equipment time logging

Benefits for Government Contractors

Compliance Assurance

Reduces audit findings
Demonstrates proper controls
Maintains contract eligibility
Avoids penalties and fines

Accurate Job Costing

Real-time labor costs
Better project profitability visibility
Improved estimating for future bids
Variance analysis

Operational Efficiency

Automated data collection
Reduced administrative burden
Faster payroll processing
Streamlined billing

Audit Readiness

Complete documentation
Proper audit trails
Quick report generation
Historical data retention

Implementation Considerations

Deployment Options

On-Premise: Full control, meets security requirements
Deltek Cloud: SaaS deployment with compliance
Hybrid: Mix of on-premise and cloud

Integration Requirements

Manufacturing execution systems (MES)
Quality management systems
Document management
CAD/PLM systems
Supply chain software

Training Needs

Shop floor workers on data collection
Supervisors on approval processes
Administrators on system configuration
Auditors on compliance features

Pricing

Deltek Costpoint Shop Floor Time pricing is typically enterprise-level:

Based on number of users
Includes Costpoint ERP license
Professional services for implementation
Ongoing support and maintenance
Custom pricing based on company size and requirements

Typically part of larger Costpoint ERP implementation for government contractors.

Deltek Costpoint Shop Floor Time