Calendar Audit Practice
Regular review of calendar patterns to identify misalignment between actual time usage and stated priorities. Involves analyzing past 2-4 weeks to calculate time percentages across categories, compare to ideal allocation, and systematically address gaps through meeting reduction and boundary setting.
Last updated: 2026-03-18 11:25
Overview
Calendar Audit systematically analyzes how calendar time is allocated versus priorities.
Process
- Review past 2-4 weeks of calendar
- Categorize all time blocks
- Calculate percentage per category
- Compare to ideal/intended allocation
- Identify largest gaps
- Make systematic changes
Common Findings
- 60%+ time in meetings vs 30% intended
- Minimal deep work blocks
- No strategic thinking time
- Personal priorities absent
Actions
- Decline/delegate meetings
- Block focus time
- Set meeting policies
- Protect boundaries
Pricing
Free practice using calendar data.
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